Compensation & Benefits

• Prepare monthly payroll, Personal Income Tax (PIT), and mandatory insurance for expatriate employees.
• Register tax codes and tax accounts and handle PIT matters for Japanese employees.
• Register dependents for employees’ PIT purposes.
• Manage medical insurance and medical care arrangements in accordance with company policies.
• Compile monthly timesheets for Vietnamese and expatriate employees for payroll calculation.
• Calculate and monitor compensation leave for Vietnamese employees.
• Perform PIT reconciliation with the Tax Department for expatriates and Japanese employees.

Expatriate & Japanese Employee Management

• Coordinate with the Department of Home Affairs, Immigration Authority, relevant government agencies, and service providers regarding regulations applicable to expatriates.
• Manage Work Permit, Visa, Temporary Residence Card (TRC), and Electronic Identification (e-ID) applications for expatriates and Japanese employees.
• Ensure expatriate-related processes comply with Vietnamese laws and company policies.
• Prepare monthly and periodic reports for internal management and relevant authorities.
• Arrange medical check-ups required for Work Permit applications.
• Monitor the legal status of expatriates to ensure timely renewal and avoid compliance issues.

HR Compliance & Development

• Maintain and continuously improve HR systems, policies, standards, guidelines, processes, and procedures.
• Monitor changes in Vietnamese labor laws and ensure compliance with legal requirements and company policies.
• Support communication and implementation of HR policies, company rules, regulations, and Code of Conduct.
• Review and improve the HR portal to enhance operational efficiency and user experience.
• Maintain employee records in accordance with company policies and legal requirements.
• Prepare statutory labor reports as required by law.
• Support employee engagement activities such as birthday celebrations, year-end events, and other company activities.
• Participate in rotational duties according to the Emergency Management Team (IGPV-EMT) schedule.
• Prepare quarterly workforce information reports for PVN as required by the SHE team.
• Prepare quarterly security and order reports for the Business Unit using industrial explosives, as required.

Other Responsibilities

• Collaborate with other departments and support HR initiatives and projects as assigned.
• Perform other duties assigned by the direct supervisor.
• Contribute to the achievement of overall HR team objectives.

Key Performance Indicators

• 100% accuracy in payroll, PIT, and mandatory insurance calculations.
• 100% on-time monthly salary payments and statutory submissions.
• At least 95% on-time processing of Work Permits, Visas, and TRCs.
• Zero expired legal status or operational delays related to expatriate employees.
• 100% on-time submission of statutory and periodic reports.
• 100% compliance with the IGPV-EMT rotational duty schedule.
• Achievement of assigned HR team goals.