Manage the Accounts Payable workflow to ensure invoices are received, verified, recorded, and processed accurately and timely in compliance with company procedures and internal control policies.
Receive e-invoices and hard copies from vendors; check and record invoices in the Invoice Centralizing System (ICS) and invoice shared folder.
Circulate invoices to relevant departments for verification and prepare cover sheets for user confirmation and approval processes.
Monitor the invoice@idemitsu.com.vn mailbox to receive e-invoices, scan invoices from foreign vendors, and support invoice-related administration activities.
Coordinate and communicate with vendors via phone calls and emails regarding invoice submission, payment status, and related issues.
Prepare and print accounting journals, supporting documents, financial records, and other documentation required for month-end, quarter-end, and year-end closing activities.
Support the Finance Team during audit periods and ensure accounting records are properly maintained, organized, and readily retrievable.
Perform scanning, archiving, and maintenance of accounting documents including invoices, journals, and supporting documentation in accordance with company filing procedures.
Handle administrative tasks for the Finance Team to ensure smooth and efficient finance operations.
Collaborate with internal teams and provide support for other initiatives and assignments as requested by the Accounting Leader, Deputy, and Finance Manager.
Manage assigned tasks effectively to meet deadlines and maintain the quality standards of the Finance Team.
Participate in internal and external meetings to share knowledge, exchange opinions, and contribute to process improvement initiatives.
Bachelor’s degree in Accounting & Finance; a degree in Administration is an advantage.
01–02 years of experience in Accounting and Finance is preferred.
Basic understanding of accounting principles, accounting documentation, and invoice processing procedures.
Good computer skills and ability to work with accounting systems and document management systems.
English proficiency for communication and documentation purposes.
Strong communication skills with the ability to communicate clearly and professionally with internal teams and external vendors.
High attention to detail and accuracy in handling invoices, accounting records, and financial documents.
Good time management skills with the ability to prioritize tasks and work under tight deadlines in a high-volume invoice processing environment.
Strong data management and document organization skills to maintain proper filing and retrieval systems.
Team-oriented mindset with the ability to collaborate effectively with Finance Team members and cross-functional departments.
Problem-solving skills with the ability to identify issues in invoice processing and escalate appropriately when necessary.
Proactive attitude toward learning, process improvement, and long-term career development within the Finance function.
Company :
PVD Training
Address :
Ho Chi Minh City
Contact :
Trịnh Thị Thoa
Email :
thoatt@pvdtraining.com.vn
Phone :
0977923486
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